Meetings: good, bad, and sometimes ugly...

A meeting is an unnecessary gathering of the unwilling, led by the unknowing, doing the impossible for the ungrateful. (Slogan from a popular poster during the 1960s.) 


It is hard to find a well-adjusted adult who believes that meetings are intrinsically productive or enjoyable. Most describe them as an intermittent and inescapable nuisance to be avoided when possible, rather like root canals or IRS audits.  Unfortunately, many institutions and communities remain firmly rooted in the costly and inefficient meetings culture…

Meetings are neither good nor bad; they are a tool. Like any tool, meetings are essential in some circumstances, but problematic in others. Extending the tool analogy is useful: a correctly selected and well maintained tool, wielded carefully by an expert using the right materials, can be expected to deliver a quality outcome, while a poorly maintained or unsuitable tool wielded by a person without the requisite skills and appropriate raw materials is a recipe for disaster. In order to benefit from committees, we should understand their strengths and limitations. Fortunately, this is an area where considerable research and analysis is available. 

Meetings have some very important strengths: 

  • Trust. Meetings can be a potent way to create or maintain personal connection and relationship, and build trust
  • Communication. Body language and facial expressions add to the texture and richness of communication.  
  • Public commitment. The official commitment of time and space sends the message that this task is so vital it warrants dedicated time, administrative support and compensation.
  • Structure. Calendarized meetings can be used as wayposts on a timeline, either prospectively as deadlines or retrospectively to mark completions of a phase and change of focus to the next phase. 

Used and supported properly, meetings are an essential part of most successful communities. Of course, if leadership and membership fail to focus the committee, nurture positive communication, provide adequate recognition and support, adhere to the charge and timeline, and make the committee process open, these potential strengths rapidly become weaknesses. 

Meetings have some serious drawbacks: 

  • They are inefficient. Each member of the group must stop all other activities for the entire meeting duration, although in most instances only a portion of what transpires at a meeting is pertinent to a given participant.
  • They limit the resources available. The fixed duration prevents in depth or detailed conversation and does not allow checking the accuracy of what is said or doing further research. It is hard to present additional or alternative information at the time of the primary discussion, which is therefore either not fully informed or not completed.
  • They are inflexible. A meeting has a scheduled time and duration, so participation is limited to those who can be in that place at that time. The fixed duration limits the amount of time that can be spent on any individual item. The fixed schedule prevents discussion or decision on issues or events between regularly scheduled meetings.
  • They stifle creativity. One of the positive characteristics of group process in a meeting setting is that it fosters convergent thought. This is also a weakness, inhibiting divergent thought.  Depending on circumstances, committees can foster consensus (a good thing) or result in groupthink (rarely a virtue). Research shows that in groups larger than 4-5, creativity and problem solving ability decrease. The larger the group, the greater the negative impact of size on creativity.
  • They filter out valuable input. Only those present at a meeting will know what is being discussed and have the opportunity to participate. There may be many other stakeholders with alternative perspectives or different/additional information.
  • They are ephemeral. Once a meeting is over, the only trace are the minutes. These generally consist of a list of items addressed and specific outcomes. Details, opinions, information presented during discussion, and concerns expressed during the meeting are all lost.
  • They are intermittent. Because meetings are intermittent, a great deal of work is done and information shared outside of the meeting. These back-channel work processes successfully avoid some of the downsides of meetings, but they also mean that group participation and institutional memory are lost.


The following simple rules are commonly cited as the Ten Commandments for Meetings: 

  1. Don't meet.  Meetings shouldn't happen unless absolutely necessary. Meetings should occur only to make decisions, to solve problems, or to brainstorm. Even then, meetings should occur only if the work cannot be better done in some other manner.  Meetings should not be driven by the calendar and be routine and recurrent (e.g., the first Tuesday of the month). Meetings are not an appropriate way to disseminate information or collect information. There are almost always better ways than a meeting to have a discussion. Meetings may be useful to start a brainstorming process, but should never be the entire brainstorming process.
  2. Start on time. Meetings should not punish the punctual or enable the tardy.
  3. Clear objective. Meetings need a clear objective (to decide on X) which is known to all participants in advance.
  4. Preparation and Documentation. Everyone should have all the information needed for a meeting before the meeting, with enough advance notice to review and process the materials, obtain clarification, and seek additional data before the meeting. No new information should be distributed at a meeting unless it is for the purpose of some later process. Minutes should be distributed within several days after the meeting rather than just prior to the next meeting.
  5. Conduct. Everyone should follow basic meeting etiquette: only one person speaks at a time, everyone listens to the person speaking, no sidebar conversations, stay on topic and task, no ad hominem remarks.
  6. Engagement. No distractions. Turn off phones and pagers, close laptops, finish eating.
  7. Visual aids. A large copy of the agenda should be posted, as well as large copies of important charts or diagrams. A chalk board or similar device should be available and used to track accomplishments and decisions during the meeting.
  8. Solve a problem. (see #1 and #3) - if there is no problem to solve, don't have a meeting.
  9. Location. If possible, meet where the problem is and with the people who experience the problem. That is, if the meeting is to decide about process X, it should happen as close to where process X takes place as possible, and people directly involved in process X should participate.
  10. End on time. A meeting should not cause participants to be unable to live up to their subsequent obligations.

And avoid the two Deadly Sins of meetings:

  1. Don’t meet but do no work.
  2. Don’t decide and then not act.  

How and when should meetings be used, or not used, and what precautions should be taken? Here are some general guidelines: 

  • Meetings are often useful to get a project started.
  • Meetings are often useful at infrequent intervals at specific intervals. The intervals can be task related, such as after each milestone to review where the group is, verify that the milestone has been achieved, and map out a rough plan for the next task and milestone. The intervals may be calendar related, such as quarterly to have a way to ensure that work on a task (or ongoing non-project work) stays in focus and active.  
  • Meetings can be used to maintain a comfortable and trusting social relationship among its members. (This does not automatically happen just because the committee meets. If this is the goal, concrete steps must be taken to ensure this is accomplished.)
  •  It should never be assumed that anything important and of any significant complexity can be accomplished with meetings not supplemented by some other group process.
  • Follow the 10 Commandments: meetings should always have an agenda known to all participants sufficiently in advance, necessary materials should be available to all participants in advance, should start and end on time and have an explicit set of behavior and process guidelines, should use visual aids as appropriate, should avoid distractions, and should be conveniently located and scheduled.
  • Several questions should be explicitly asked at the beginning of every meeting: Does everyone accept the agenda (purpose) for today’s meeting? Are all the correct stakeholders here? Do we have all the information or other resources we need to address this issue? 
  • At the end of every meeting, two questions should be explicitly asked: How did we do today? How can we make future meetings better and more productive?
  • The record of information, deliberation, and decision making at a meeting should be easily available to all participants, and there should be a user-friendly venue that functions outside the meeting time and is used for ongoing sharing of information, continued discussion, revisiting decisions, and future planning. In the 21st Century, this is most commonly done online. Consider opening the online process beyond the committee, to the entire community if possible. (This will be the subject of a separate discussion.) 


 

Topic:

Comments

Your resume is very important in your job searching; it should be very carefully created and prepared. The major goal of the resume is create a positive impact. That keeps in mind forever. You should build up a point. When you are creating a resume, naturally you have many doubts. That time you have must need help from professional resume writing service reviews. They can help you in your all resume baser doubts. The heading is contain at the center or the left hand side of the resume writing service reviews Some time they contain near the most striking of the page. You must list your address in the address, means your name, temporary or permanent road location, contact number and email address. Stand in mind to combine your home or work number if you are sure with planned businesses calling. The professional resume writing service reviews can offer you experiment resumes. Counting a job aim is optional however to a great degree directed. This mainly publishes what your job is optional. You may wish what type of job that must describe in the twelve words or less. That means that state what type of job is you needed. You also must show your qualifications, means the school or school you have gone to, any classes, workshops. . On the off chance that your vocation history is more crucial than the training, list the knowledge preliminary and place the lessons later in the resume.

On the chance that you got harmed by companions previously, you may deduce that kinship is dangerous. What you may have missed is that these scars are lessons. write my essay for me cheap They are new traps added to your repertoire. Awful camaraderie encounters are signs and new abilities that enable you to channel persons better.

This is better than anything typical endeavors to help down and out individuals and I truly move his identity and perceive for this brilliant work. I am unreasonably cheerful to see this article Purchase Custom Papers Online. The degree of the imaginative capacity an impression of the presentation of normal well ordered closeness and offer it for no handles on.

alizaymark's picture

On the shot that you got hurt by buddies already, you may find that connection is unsafe. What you may have missed is that these scars are lessons expert paper writer UK. They are new traps added to your collection. Horrendous kinship experiences are signs and new capacities that empower you to channel individuals well.

I was very impressed by this post, this site has always been pleasant news. Thank you very much for such an interesting post. Keep working, great job! CAMWorks

I truly welcome the sort of themes you post here. A debt of gratitude is in order for sharing us an extraordinary data that is really useful. summer dresses

Your post so inspirative and good point. Thanks, great post. I really like your point of view! file scavenger

Positive site, where did u come up with the information on this posting?I have read a few of the articles on your website now, and I really like your style. nero mediahome 4

Your post so inspirative and good point. Thanks, great post. I really like your point of view! RUBBER RESISTANCE BANDS

This post is presumably where I got the most valuable data for my exploration. Autodesk Smoke

The interims can be errand related, for example, after every point of reference to survey where the gathering is, check that the turning point has been accomplished, and delineate an unpleasant arrangement for the following undertaking and development. Suicide Squad Captain Boomerang Coat

By visiting this site I found cool stuff here keep it up. Photography workshops sydney

It’s very readable and highly intelligent. You have even managed to make it understandable and easy to read. Elcomsoft Phone Breaker

Admiring the time and effort you put into your blog and detailed information you offer!. solidworks free download full version

Highly valued and wonderful...please keep up the capable work. EximiousSoft Logo Designer Crack

I was very impressed by this post, this site has always been pleasant news. Thank you very much for such an interesting post. Keep working, great job! portraitpro 15 serial key

I just want to talk about good meetings here so Meetings truly can be valuable and productive. You just have to take the steps to make them that way. coursework service

vainggooch's picture

This is such an excellent asset, to the point that you are giving and you give it away forever. I revere seeing that comprehend the benefit of giving a quality asset to no end. Michael Fox Back To The Future Jacket Instylejackets

I personally like your post; you have shared good insights and experiences. Keep it up. Headshots Sydney

This is a great article, Given such a great amount of data in it, These kind of articles keeps the clients enthusiasm for the site, and continue sharing more. online dating photographer sydney

Your post so inspirative and good point. Thanks, great post. I really like your point of view! audio to text transcription

Truly extraordinary post, Thank you for sharing This knowledge.Excellently composed article, if just all bloggers offered an indistinguishable level of substance from you, the web would be a greatly improved place. It would be ideal if you keep it up! Nokia mobile Price in Bangladesh

A movement is con­sidered at a meeting, a determination is the result of the discussion. A resolution is authoritative on the association. Justin Theroux Jacket At filmstarlook

jessicabaez220's picture

The interims can be errand related, for example, after every breakthrough to audit where the gathering is, confirm that the development has been accomplished, and delineate a harsh arrangement for the following assignment and turning point I was exceptionally awed by this post, this site has dependably been wonderful news. Much thanks for such a fascinating post. Captain America Costume

I still liked this article, good, good content, and unique design.Thank you for sharing the article. yeezy350find
www.yeezy350find.com/cheap_replica_yeezy_boost_350_best_day_of_their_lives/
www.yeezy350find.com/cheap_fake_yeezy_boost_350_explain_her_choice/
www.yeezy350find.com/cheap_fake_yeezys_a_first_commitment_for_the_first_lady/
www.yeezy350find.com/black_fake_yeezys_available_in_pre-order_from_a_selection/
www.yeezy350find.com/fake_yeezy_750_boost_a_few_days_of_the_restock/
www.yeezy350find.com/yeezy_750_fake_do_not_hesitate_to_parry_their_yeezy_boost/
www.yeezy350find.com/fake_yeezy_boost_350_pirate_black_twitter_information_and_privacy/
www.yeezy350find.com/fake_yeezy_shoes_for_sale_put_on_sale_on_ebay/
www.yeezy350find.com/black_yeezys_fake_the_black_suede_or_black_white/
www.yeezy350find.com/fake_yeezys_for_sale_cheap_reports_le_parisian/
www.yeezy350find.com/fake_yeezy_boost_350_price_the_former_magistrate/
www.yeezy350find.com/yeezy_boost_350_price_fake_notably_by_colonel_etienne/
www.yeezy350find.com/yeezys_fake_for_sale_the_restocking_of_the_yeezy_boost_350/
www.yeezy350find.com/fake_cheap_yeezys_it_must_be_said/
www.yeezy350find.com/best_fake_yeezy_boost_750_stock_the_day_of_its_release/
www.yeezy350find.com/yeezy_boost_350_pirate_black_fake_version_adds_to_the_pair/
www.yeezy350find.com/fake_yeezys_price_these_include_the_nike_air_presto/
www.yeezy350find.com/fake_yeezy_pirate_blacklike_police_officers/
www.yeezy350find.com/where_to_buy_fake_yeezys_she_confides_in_a_long_interview/
www.yeezy350find.com/fake_yeezy_boost_750told_his_entourage_on_tuesday/
www.yeezy350find.com/yeezy_boost_fake_the_coolest_events_of_fashion_week/
www.yeezy350find.com/buy_fake_yeezy_boost_350at_nice_airport_on_may_16/
www.yeezy350find.com/fake_yeezy_350_boost_a_long_white_dress_enhanced_by_a_lacing/
www.yeezy350find.com/good_fake_yeezys_on_june_24th/

Nice post! Thanks a lot for the kind of perfect topic.I like your post. Thanks for sharing
Hitman Pro Serial Key

It is most useful sharing through this way and I will try it to attain experience.
Famous brand replica bikers jacket

I simply need to express profound gratitude for your great post, it contains a considerable measure of learning and data that I required right at this point. You truly help me out my companion, thanks
vasant kunj escorts service
Escorts in vasant kunj
Call Girls in vasant kunj

I thank you for the information! I was looking for and could not find. You helped me!
aba

Peristiwa khusus itu kita hubung-hubungkan dengan penalaran yang logis.Pabrik Welded Beam
Pabrik Welded Beam
Jual atap spandek
Pabrik Besi Beton
Jual besi cnp
undangan pernikahan animasi
Harga Plat Bordes Kembang
Pabrik Besi H beam Baja
Pabrik Plat Bordes
harga besi beton psi Ulir Polos
Distributor Besi Beton
Distributor Besi Beton
Jual baja ringan
Agen Besi Beton
www.gudangbesibaja.com
undangan pernikahan cantik
undangan pernikahan kalender
undangan pernikahan bahasa inggris islam
undangan pernikahan islami
undangan pernikahan unik dan murah
undangan pernikahan modern
undangan pernikahan online
undangan pernikahan
undangan pernikahan amplop surat
undangan pernikahan simple
undangan pernikahan murah
undangan pernikahan unik
undangan pernikahan artis
undangan pernikahan modern
undangan pernikahan artis
undangan pernikahan arab
undangan pernikahan
undangan pernikahan
Harga Plat Besi Hitam
Distributor Atap Spandek
Distributor Bondek Cor
harga besi beton perwira
undangan pernikahan simple
Harga Besi Beton
Harga Besi Beton
Jual bondek
jual laptop asus jual laptop asus
jual laptop asus murah jual laptop asus murah
Toko Besi Beton
harga besi Wf Baja
undangan pernikahan cantik elegan
Harga Plat Kapal Bki Krakatau Steel
Supplier Atap Spandek
Harga Bondek Cor
harga besi beton PAS
Jual Besi Beton
Jual Besi Beton
Jual Plat kapal besi baja bki krakatau steel
Supplier Besi Beton
Harga bondek
undangan pernikahan cetak
Harga Jual Besi Siku Baja
Agen Atap Spandek
Jual Bondek Cor
harga besi beton master steel ms
Supplier Besi Beton
Supplier Besi Beton
Jual besi siku
Distributor Besi Beton
harga wiremesh
undangan pernikahan custom
Harga Besi Unp Baja Profil Kanal
Toko Atap Spandek
Supplier Bondek Cor
harga besi beton ksty
Toko Besi Beton
Toko Besi Beton
Jual pipa besi baja sch 40 sch 80
Harga Besi Beton
Harga pipa besi baja sch 40 sch 80
undangan pernikahan bagus
Harga Besi Cnp Profil Baja Gording
Jual Atap Spandek
Toko Bondek Cor
harga besi beton krakatau steel
Agen Besi Beton
Agen Besi Beton
Jual Plat besi
Jual Besi Beton
harga besi hollow
undangan pernikahan anime
Harga Besi Hollow
Harga Atap Spandek
Agen Bondek Cor
harga besi beton jcac
Pabrik Besi Beton
Pabrik Besi Beton
Jual besi h beam
Pabrik Besi Beton
harga besi beton Sni Ulir Polos
undangan pernikahan aneh
Harga Wiremesh
Pabrik Atap Spandek
Pabrik Bondek Cor
harga besi beton interworld steel is
Distributor besi unp baja
Distributor besi unp baja
Jual besi wf
Distributor besi unp baja
harga besi wf baja
undangan pernikahan elegan
Harga Besi Pipa Baja Schedule 80
Distributor Bondek Cor
Distributor Atap Spandek
harga besi beton gunung garuda
Harga besi unp baja
Harga besi unp baja
Jual wiremesh
Harga besi unp baja
harga besi unp
undangan pernikahan casual
Harga Besi Pipa Baja Schedule 40
Supplier Bondek Cor
Harga Atap Spandek
harga besi beton delcoprima
Jual besi unp baja
Jual besi unp baja
Jual besi unp
Jual besi unp baja
harga besi siku
undangan pernikahan ala india
Harga Pipa Besi Hitam Medium
Agen Bondek Cor
Jual Atap Spandek
harga besi beton cakra steel cs
Supplier besi unp baja
Supplier besi unp baja
Jual besi cnp
Supplier besi unp baja
harga Plat besi plat kapal
undangan pernikahan chinese
Harga Besi Wf
Toko Bondek Cor
Supplier Atap Spandek
harga besi beton bjku
Toko besi unp baja
Toko besi unp baja
Jual besi hollow
Toko besi unp baja
harga besi h beam baja
undangan pernikahan anime
Harga Besi H beam
Jual Bondek Cor
Toko Atap Spandek
harga besi beton Sni Ulir Polos
Agen besi unp baja
Agen besi unp baja
Jual besi beton Sni Ulir Polos
Agen besi unp baja
harga besi cnp
undangan pernikahan klub bola
Harga Besi Beton
Harga Bondek Cor
Agen Atap Spandek
harga besi beton ais
Pabrik besi unp baja
Pabrik besi unp baja
ironsteelcenter.com
Pabrik besi unp baja
www.gudangbesibaja.com
undangan pernikahan ada foto
www.sentrabesibaja.com
Pabrik Bondek Cor
Pabrik Atap Spandek
harga besi beton
link3